Position SummaryWe are seeking a detail-oriented Project Billing Specialist to support project-based invoicing and financial operations. This role is responsible for managing end-to-end billing across multiple projects, ensuring accuracy, contract compliance, and timely submission through client billing portals. The ideal candidate will also bring hands-on accounts payable experience and be comfortable working across both billing and vendor-related processes.
Key ResponsibilitiesProject Billing & Invoicing- Prepare and submit accurate project-based invoices utilizing various billing portals
- Review contracts, rate schedules, and job cost data to ensure alignment with billing requirements
- Coordinate with project managers to validate billable costs, project progress, and change orders prior to invoicing
- Monitor billing schedules, contract values, and invoice status across multiple active projects
- Investigate and resolve billing discrepancies, including pricing, scope, and documentation issues
Client Portal & E-Billing Management- Upload, submit, and track invoices through various client billing portals (e-billing systems)
- Ensure compliance with client-specific billing guidelines and documentation requirements
- Manage invoice rejections, revisions, and resubmissions within portals
- Maintain organized digital records of submitted invoices and supporting documentation
Accounts Payable Support- Process vendor invoices, ensuring proper coding, approvals, and accurate entry into the system
- Assist with vendor setup, invoice matching, and payment coordination
- Reconcile vendor statements and resolve discrepancies in collaboration with internal teams
- Support monthly close activities related to AP and billing
Reporting & Reconciliation- Maintain accurate billing and financial records, including job-level tracking and reporting
- Assist with account reconciliations and month-end close processes
- Monitor aging reports and support collections efforts as needed
- Prepare ad hoc reports related to billing activity, revenue, and outstanding balances
QualificationsRequired:- 2+ years of experience in project billing, preferably within a construction environment
- Experience working in accounts payable or supporting A/P processes
- Hands-on experience with client billing portals / e-billing systems
- Strong understanding of billing structures
- Proficiency in Microsoft Excel (reconciliations, data analysis)
- Excellent attention to detail and ability to manage multiple priorities
Benefits- Medical, dental, and vision insurance
- 401k retirement account
Pay Details: $60,000.00 to $75,000.00 per year
Search managed by: Matthew Nolan
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Position SummaryWe are seeking a detail-oriented Project Billing Specialist to support project-based invoicing and financial operations. This role is responsible for managing end-to-end billing across multiple projects, ensuring accuracy, contract compliance, and timely submission through client billing portals. The ideal candidate will also bring hands-on accounts payable experience and be comfortable working across both billing and vendor-related processes.
Key ResponsibilitiesProject Billing & Invoicing- Prepare and submit accurate project-based invoices utilizing various billing portals
- Review contracts, rate schedules, and job cost data to ensure alignment with billing requirements
- Coordinate with project managers to validate billable costs, project progress, and change orders prior to invoicing
- Monitor billing schedules, contract values, and invoice status across multiple active projects
- Investigate and resolve billing discrepancies, including pricing, scope, and documentation issues
Client Portal & E-Billing Management- Upload, submit, and track invoices through various client billing portals (e-billing systems)
- Ensure compliance with client-specific billing guidelines and documentation requirements
- Manage invoice rejections, revisions, and resubmissions within portals
- Maintain organized digital records of submitted invoices and supporting documentation
Accounts Payable Support- Process vendor invoices, ensuring proper coding, approvals, and accurate entry into the system
- Assist with vendor setup, invoice matching, and payment coordination
- Reconcile vendor statements and resolve discrepancies in collaboration with internal teams
- Support monthly close activities related to AP and billing
Reporting & Reconciliation- Maintain accurate billing and financial records, including job-level tracking and reporting
- Assist with account reconciliations and month-end close processes
- Monitor aging reports and support collections efforts as needed
- Prepare ad hoc reports related to billing activity, revenue, and outstanding balances
QualificationsRequired:- 2+ years of experience in project billing, preferably within a construction environment
- Experience working in accounts payable or supporting A/P processes
- Hands-on experience with client billing portals / e-billing systems
- Strong understanding of billing structures
- Proficiency in Microsoft Excel (reconciliations, data analysis)
- Excellent attention to detail and ability to manage multiple priorities
Benefits- Medical, dental, and vision insurance
- 401k retirement account
Pay Details: $60,000.00 to $75,000.00 per year
Search managed by: Matthew Nolan
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
