HR Compliance Specialist (33)

HR Compliance Specialist

We are looking for an HR Compliance Specialist ready to take us to the next level! If you have extensive HR Compliance knowledge with the ability to manage multiple projects and are looking for your next career move, apply now!

We are looking for an HR Compliance Specialist to ensure our organization's adherence to internal processes/policies, employment laws and regulations.This position will be responsible for maintaining up-to-date knowledge of HR compliance, communicating law updates, policy development, auditing and special projects as assigned.Your expertise will be crucial in compiling and filing reports such as affirmative action plans and EEO-1 reports, as well as managing compliance software automation.With experience in HR compliance and Office365, you'll effectively manage multiple projects and collaborate with various teams to enhance our compliance strategies.

This position will be full-time and remote.

What You'll Do

• Maintain up-to-date knowledge in employment law, regulation, and best practices within the HR space and client requirements
• Communicate relevant law updates to the team for potential policy implementation. This task also includes the identification of any training requirements for state specific compliance and/or federal requirement
• Drive HR process & policy owners and stakeholders to ensure that HR policies and processes follow applicable current employment/labor laws, including updating and/or developing new policies, sharing information, collaborating with other involved departments, and updating the Employee Manual
• Compile data and file AAP Certification, EEO-1, and CA Pay Data Report. Prepare and file various reports including affirmative action plan (AAP), including preparation, monitoring, and analysis of AAPs and related compliance
• Own compliance software automation for flow ensuring updates are maintained with internal intranet
• Complete daily HRIS and Vendor Compliance administration
• Ensures all required compliance training is rolled out through education, training, and guidance for managers and human resources and working with Learning Management Solutions to ensure timely rollout of annual training for global employees as applicable
• Complete and file monthly, quarterly, and yearly reporting for federal, state, and local reporting as well as client required reporting
• Complete I9 and E-Verify tasks as required
• Additional duties as assigned

What You'll Need

• Bachelor's degree in Business, HR, Legal, or related field
• 3-5 years of HR Compliance experience as a multi-state employer
• 3–5-years' experience with working knowledge of state and federal employment/labor laws and statues, including but not limited to FLSA, FMLA, ADA, Title VII, and other DOL regulations
• 2-3 years' experience collecting, analyzing, and submitting data for various federal and state reporting requirements
• 5 years' experience with Office365 (Outlook, Word, Excel, PowerPoint)
• Experience researching and compiling information from various sources into one summary and finding alternate sources of information when faced with lack of data
• Ability to manage multiple projects and activities simultaneously, with a strong ability to prioritize, organize and work effectively with minimal supervision required
• Ability to think critically to identify process improvement; able to see the big picture; able to identify data that does not make sense
• Experience working collaboratively with multiple teams, internal and/or external
• Strong Experience building and editing Pivot tables in Excel, vlookup and other advanced formulas

Preferred:

• Experience with HR Compliance and Employment Law as a Federal Contractor
• Experience with drafting and reviewing employee handbooks and policies
• Comfortable with reading and understanding contract and legal language

Physical Demands

• Ability to safely and successfully perform the essential job functions
• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.

EEO Statement

It is the policy of Computer Aid, Inc. (CAI) not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran.

It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements.

This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.Employees and applicants of CAI will not be subject to harassment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran.

Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

$60,000 - $65,000 per year

The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role receive paid time off and may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.