Accounts Payable Specialist

Position Summary
Our client is seeking a detail-oriented Accounts Payable Specialist to join their accounting team. The ideal candidate will have experience processing a high volume of invoices in a fast-paced environment, with a strong emphasis on manual invoice entry, coding, reconciliation, and vendor management. This position requires exceptional accuracy, time management skills, and the ability to prioritize large workloads while meeting strict payment deadlines.
Key Responsibilities
Accounts Payable Processing

• Process a high volume of vendor invoices daily through manual invoice entry and coding.
• Review invoices for accuracy, proper approvals, supporting documentation, and compliance with company policies.
• Match invoices to purchase orders and receiving documentation, as applicable.
• Research and resolve invoice discrepancies, pricing variances, and payment issues.
• Ensure timely processing of invoices to maintain vendor relationships and avoid late fees.

Vendor & Payment Management

• Maintain vendor records and assist with new vendor setup, including W-9 collection and validation.
• Respond to vendor inquiries regarding payment status, invoice discrepancies, and account balances.
• Prepare and process ACH, wire, and check payments.
• Reconcile vendor statements and investigate outstanding items.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
• Equivalent work experience will be considered.

• 2+ years of accounts payable experience.
• Demonstrated experience processing high volumes of invoices manually.
• Experience with full-cycle accounts payable processes.
• Strong knowledge of invoice coding, three-way matching, and payment processing.

• Microsoft Excel (VLOOKUPs, Pivot Tables, reconciliation functions).

Benefits

• Medical, dental, and vision insurance.
• Paid time off.
• 401k with company match.

Pay Details: $50,000.00 to $60,000.00 per year
Search managed by: Matthew Nolan
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

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